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By submitting your application you confirm that you have been notified that Van de Velde will process your personal details in accordance with this document ("Privacy Notice"). If you do not wish your information to be processed as stated below, please do not send your CV.
Access to and use of the Van de Velde job application website (http://www.workingatvandevelde.eu/, hereinafter referred to as the “Website”) is subject to the stipulations of this Privacy Notice.
In this Privacy Notice, “Van de Velde” refers to any legal entity within the Van de Velde group (as described on the general Van de Velde website here) or its representatives.
Van de Velde will process the personal data you enter on this Website in accordance with the applicable laws and this Privacy Notice.
As part of your application, you are asked to provide personal data, such as contact details and other application-related information. Van de Velde only asks you for information deemed reasonably necessary to identify and assess potential candidates for open vacancies. The provision of the requested personal data to Van de Velde is a precondition for entering into an (employment) contract.
The information shared through the Website can be accessed by HR employees of Van de Velde and managers responsible for assessing applications for vacancies. During the application process, Van de Velde does not process any data provided for other purposes, except where specified in this Privacy Notice or for which you have given your consent. Technical staff may have limited access to your personal data if this is required for the technical management of this system.
By submitting your CV through the Website, you confirm that you have not provided any incomplete or incorrect information to Van de Velde. Bear in mind that if you provide incomplete answers when providing the requested information, we may not be able to assess your suitability as a candidate for vacancies at Van de Velde.
By submitting your CV through the Website, you confirm that the information provided by you does not breach the privacy, publicity, confidentiality or intellectual property rights of others, including information that discloses commercial secrets, unless you hold the rights or the owner has given you permission to do so. For the sake of clarity, Van de Velde is not liable or responsible for any breach of the privacy, confidentiality or intellectual property rights of third parties ensuing from the information that you share through the Website.
This Website functions as a passive channel for the online distribution and publication of data submitted by applicants. The position of Van de Velde as the manager of the Website does not impose any obligation to check communication or information in advance and Van de Velde is not responsible for checking uploaded data.
If this Privacy Notice does not handle a given subject, the Privacy Notice and the legal information on the general website of Van de Velde (www.vandevelde.eu) apply (the General Privacy Notice). However, this Privacy Notice has precedence in the event of any inconsistencies between it and the General Privacy Notice or the legal information on the general website.
Van de Velde may revise and update this Privacy Notice at any time. Changes apply from the date of publication. You are responsible for regularly checking this page to stay up to date on the applicable privacy-related conditions.
Type of processing and goal of processing
If you register on the Website, you will be asked to provide personal data to Van de Velde.
Your personal data will be collected and stored in a database by Van de Velde. It is also used to identify you and assess your suitability for the vacancy you have applied for at Van de Velde.
This processing is done (i) to manage the staff of Van de Velde, including applicants; (ii) to manage the (pre)contractual relationship; (iii) to prevent irregularities; and (iv) to create statistics and tests.
Your personal data may be shared for the aforementioned purposes in this Privacy Notice:
1) with one of the subsidiaries or contractors of Van de Velde, possibly registered in another country;
2) if appropriate to the position and in accordance with the applicable laws, with third parties that provide services to Van de Velde relating to the authentication and verification of the information submitted (such as the relevant authorities that are responsible for maintaining educational and election registers or, where applicable, criminal records); and
3) with government bodies (including tax authorities), government agencies, authorities of law and order, parties in a judicial procedure involving Van de Velde (including our legal or other advisors) or where otherwise required by the applicable laws.
4) with Synergie Belgium NV, which will process personal data on the request of Van de Velde to complete the application procedure for certain open vacancies. Synergie acts in this case as the controller.
5) with Hudson Belgium NV, which will process personal data on the request of Van de Velde to conduct applicant screening tests. Hudson acts in this case as a processor. Hudson acts on the other hand as a controller, with regard to the improvement of the quality of its services, tests and platform and with regard to general scientific and statistical research on aggregated data. The personal data are retained by Hudson for ten years and then automatically erased.
Van de Velde ensures that all such data is shared in accordance with the applicable laws.
Van de Velde uses browser cookies to facilitate use of the Website and gain information with a view to improving the information and services offered on the Website. Van de Velde may also use the cookies of other service providers or other third parties. For more information, see Van de Velde’s General Privacy Notice.
Van de Velde keeps personal data of unsuccessful candidates for one month after they are rejected.
Unsuccessful candidates may be considered by Van de Velde for future positions, if you consent to your personal data being kept for longer than stipulated in the previous paragraph. If you consent, your personal data will be kept by Van de Velde for one year so that you can be contacted with regard to other vacancies than the one you have applied for.
If your application is successful, some of the personal data collected as part of this recruitment process will be transferred to your employee file. During the recruitment process you will be notified of the full details with regard to which of your personal data as an employee Van de Velde will keep.
Rights of the applicant
You can access the personal data you submit through the Website and inspect, correct or erase it at any time. You may ask Van de Velde at any time to correct or erase the information you provide through the Website by emailing to this address: email@example.com. Furthermore, you can also email this address to exercise your right to limit processing of your personal data, your right to lodge a complaint against this processing and your right to data portability.
Insofar as the processing of your personal data by Van de Velde is based on your consent, you have the right to withdraw this consent at any time. This does not detract from the legality of the processing on the basis of the consent prior to its withdrawal.
If you wish to lodge a complaint in accordance with article 77 of the General Data Protection Regulation, you can do so at the Belgian Data Protection Authority (see https://www.privacycommission.be/nl for more information).
Security, liability, applicable law
Van de Velde is determined to protect the personal data you share with us. To support this commitment, we have taken fitting technical, physical and organisational measures to protect your personal data against unauthorised or unintended erasure, modification or disclosure, misuse, damage, theft or accidental loss or unauthorised access.
Your access to, visit to or use of the Website and these conditions are governed by and shall be interpreted in accordance with Belgian and European laws. The courts of Ghent shall have exclusive jurisdiction on any disputes pertaining hereto.
If you have a question or a comment in regard to the processing of your personal data by Van de Velde, you can contact firstname.lastname@example.org or Van de Velde N.V., Lageweg 4, 9260 Schellebelle, Belgium.